# Event and tent rentals: operator guides | PortaPro

> Source: https://www.portaprosoftware.com/blog/topic/event-rentals
>
> Event and tent rental operations: kits and pull sheets, counting napkins and chairs, laundry, site plans and layouts customers approve.

# The PortaPro blog

Event and tent rentals

Kits, pull sheets, counted items, site plans and layouts before the truck rolls.

[All topics](https://www.portaprosoftware.com/blog#topics)

3 posts

[Running an event rental warehouse: kits, pull sheets and counting the napkins](https://www.portaprosoftware.com/blog/event-rental-kits-pull-sheets-counted-items)

November 4, 2026 · 3 min read

A tent package is forty parts. A wedding is 200 napkins, 20 tables and 160 chairs. How to book the package as one line, pull it as a list, and count the small pieces back in without serializing every fork.

[Read the postarrow\_forward](https://www.portaprosoftware.com/blog/event-rental-kits-pull-sheets-counted-items)

[Site plans and tent layouts: drawing the event before the truck rolls](https://www.portaprosoftware.com/blog/tent-layouts-and-site-plans-for-events)

November 4, 2026 · 3 min read

A 40x60 tent with round tables and a dance floor, drawn in feet on the venue's satellite photo, approved by the customer, and handed to the crew with every corner measured. Why the drawing never changes the booking.

[Read the postarrow\_forward](https://www.portaprosoftware.com/blog/tent-layouts-and-site-plans-for-events)

[Truck load planning for event deliveries: weight, volume and what comes off first](https://www.portaprosoftware.com/blog/truck-load-planning-for-event-deliveries)

November 4, 2026 · 3 min read

Three deliveries, one box truck and a tent that has to come off last because it goes up first. How to know the truck is full before it is loaded, and how to load so the crew is not digging.

[Read the postarrow\_forward](https://www.portaprosoftware.com/blog/truck-load-planning-for-event-deliveries)

## Other topics

* [Routing and dispatch](https://www.portaprosoftware.com/blog/topic/routing-and-dispatch) · Planning the day, running it, and finding out what did not get done.
* [Billing and pricing](https://www.portaprosoftware.com/blog/topic/billing-and-pricing) · Rental cycles, proration, card fees, purchase orders and the invoices that never went out.
* [Running the business](https://www.portaprosoftware.com/blog/topic/running-the-business) · Pricing, margins, growth, customers and the systems that hold it together.
* [Drivers and the field](https://www.portaprosoftware.com/blog/topic/drivers-and-the-field) · Hiring, shared truck iPads, pre-trip inspections and proof that the stop was done.
* [Septic and grease](https://www.portaprosoftware.com/blog/topic/septic-and-grease) · Pump-out intervals, reminder programs, licensing by state and grease trap schedules.
* [Roll-off dumpsters](https://www.portaprosoftware.com/blog/topic/roll-off-dumpsters) · Tonnage, scale tickets, disposal pricing, swaps and overage days.
* [Choosing software](https://www.portaprosoftware.com/blog/topic/choosing-software) · How to compare the tools built for this industry, and what to ask on a demo.

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