Industry insights, product updates, and expert tips for portable toilet rental companies.
Back to HomeAt PortaPro, we didn't just build another SaaS platform — we built a solution to a problem we lived. Our founding team came from the trenches of field service, operations, and tech.
When Mike, a solo operator in the Midwest, came to us, his biggest complaint was simple: "I'm spending more time coordinating jobs than actually doing them." After switching to PortaPro, he reclaimed over 10 hours per week.
In January 2025, a family-owned portable restroom company in northern Indiana decided they couldn't keep running their business from dry erase boards and phone calls. After switching to PortaPro, they reported a 48% reduction in missed services within 60 days.
A portable toilet operator based in Waco, Texas, threw out their clipboard system and switched to PortaPro. Within four months, the business increased revenue by 22%, reduced unpaid invoices by nearly 40%, and cut driver overtime hours in half.
A mid-sized portable toilet company in Tennessee faced their busiest weekend—five festivals, 312 rental units, 9 hand-wash stations, and only 4 service trucks. Using PortaPro, they managed it all on time with no missing inventory, and event coordinators called it "the smoothest experience yet."
Yes, your porta potty can have a QR code — and yes, it can be life-changing. Every individual unit in PortaPro can be tagged with a unique QR code, linking directly to its profile.
One of the biggest daily headaches for portable toilet operators isn't the pumping, delivery, or scheduling — it's the tracking. At PortaPro, we're testing and integrating Google Vision Lens to help operators scan and identify units without typing, barcodes, or even QR codes.
Every operator wants to know: "What's the best way to track my inventory—QR codes, GPS, RFID, or something else?" Here's a breakdown of what actually works in the field—based on real operator feedback and PortaPro's own testing.
Cell service is not guaranteed where your drivers work. Whether it's a construction site in the woods, a music festival in a field, or a rural county fairground, dead zones are part of the job. That's why Offline Mode inside PortaPro isn't a bonus feature—it's a necessity.
Missed cleanings don't just mean one unhappy customer. They mean negative reviews, lost contracts, overtime hours, and emergency dispatch costs. In other words: chaos. PortaPro was built to prevent this.
Whether you're running 50 units or 5,000, the most stressful part of this business usually comes down to one thing—scheduling. After talking with operators across the U.S. and Canada, we've collected seven proven scheduling strategies used by high-volume companies.
Pricing is one of the most confusing parts of running a portable restroom business. Construction rentals and event rentals should not be priced the same way. This guide breaks down the pricing differences and offers real strategies used by profitable operators.
The portable sanitation industry is changing faster in 2025 than it has in the past decade. Demand is up, event schedules are packed, cities are tightening regulations, and operators are under pressure to do more with limited labor and aging fleets.
Five years ago, a festival organizer or wedding planner renting portable toilets mainly cared about two things: Did the units arrive? Did they get serviced sometime during the day? In 2025, that answer is no longer enough.
We're excited to roll out one of our most-requested features: AI-powered lock detection and molded panel scanning. Mark which units have lock capabilities, track if a unit is currently locked, and use Google Vision OCR to automatically extract panel data.
In January 2025, PortaPro introduced One-Click Route Optimization to solve one of the biggest daily challenges: building efficient routes quickly without wasting time, fuel, or driver energy. Press "Optimize Route" and the system reorders all stops into the most efficient driving sequence.
Most sanitation software was built for desktops first, then "made mobile" later. PortaPro did the opposite. We built every feature—from routes to invoicing to unit tracking—to work perfectly from a phone or tablet. Work happens in the field. Now your software does too.
