Stop Juggling Spreadsheets and Filing Cabinets
Central hub for organizing your workforce—from hiring and invitations through daily scheduling, time-off requests, training compliance, and custom reporting. Everything in one connected system.
"Good operations are repeatable. This creates consistency across crews, routes, and regions."
Team Directory
12 MembersMike Johnson
Driver
Sarah Chen
Dispatcher
David Rodriguez
Admin
94%
Compliance Rate
The Expired CDL Surprise
It's Tuesday morning. DOT auditor shows up unannounced for a compliance check. Pulls three employee files at random. Asks to see current CDLs, medical cards, and training records.
Driver #1
CDL expired 6 weeks ago
Fine: $1,500
Driver #2
Medical card expired 8 months ago
Fine: $2,000
Driver #3
HAZMAT expired last year
Fine: $5,000+
Total damage: $8,500 in fines, three drivers benched, and a formal DOT warning. The certifications didn't expire yesterday—tracking expiration dates in a filing cabinet just doesn't work.
How It Works
Four connected workflows that keep your team organized and compliant
Define Roles
Set up team members with role-based permissions. Admin, Dispatcher, or Driver—each gets appropriate access.
Track Certifications
Upload CDLs, medical cards, and training docs with expiration dates. System tracks automatically.
Assign Work
Create shift templates and assign with ownership and expectations. Drag-and-drop scheduling.
Review Performance
Monitor completion quality, exception rates, and compliance through operational reporting.
See It In Action
Watch how team management flows from onboarding to compliance
Team Management Overview
3:45 min
Why Teams Use This
Clear Accountability
Everyone knows who owns what and what 'done' means. No ambiguity about responsibilities.
Reduce Errors
Standard workflows prevent new hires from learning by trial and error. Consistency from day one.
Scale Without Micromanaging
Visibility into completion quality and exceptions means you can grow without losing control.
Training & Certifications
87% CompliantMike Johnson - CDL Class A
Expires: Mar 15, 2026
Sarah Chen - Medical Card
Expires in 28 days
David Rodriguez - HAZMAT
Expired 14 days ago
Know What's Expiring Before the Auditor Does
Upload certifications to employee records—CDL, medical card, HAZMAT, company training. Set expiration dates and the system tracks automatically.
Drag-and-Drop Scheduling
No more spreadsheet chaos or double-booked drivers
January 2026
12
Confirmed
3
Pending
1
Conflicts
5
Available
Common Workflows
Real scenarios teams handle every day
Crew Scheduling
Align shifts to routes and job types. Create reusable templates for morning routes, warehouse shifts, and office coverage.
Certification Tracking
Track CDLs, medical cards, HAZMAT, and company training with automatic expiration alerts. 30-day warnings and immediate expired flags.
Performance Review
Review completion quality and exception rates through operational reporting. Identify top performers and training needs.
"We went from scrambling to cover routes when someone's CDL expired to knowing 90 days in advance. No more audit surprises. No more last-minute coverage."
— Operations Manager, Regional Sanitation
$8,500
Fines avoided
94%
Compliance rate
2 hrs
Saved weekly
Frequently Asked Questions
Ready to Simplify Team Management?
See how PortaPro keeps your team organized, compliant, and productive.