Consumables tracking for portable toilet service
The truck leaves loaded for the route it's running.
Give each job type a recipe: a case of paper, two cases of deodorizer packets, a sanitizer refill. The driver's load-out lists what each of today's jobs needs, job by job, before anyone leaves the yard.
One count, from the shelf to the truck.
Every move between the yard and the truck changes the right number, so the office knows what's short before the truck rolls.
- The truck
- Load a truck from a yard location and the count moves from the shelf to the truck. Unload what comes back and it moves home.
- The route check
- Pick a truck and a day, and Truck Stock adds up what that day's jobs need, sets it against what's on the truck, and says how many more to load.
- The numbers
- Average daily use, days of supply, and services remaining, measured from what was actually used. A new item shows a dash until there's something to measure, not a guess.
- The paperwork
- Scan a case's UPC to pull the item up. The SDS sheet, hazard class, lot number, and expiration date live on the item.
Counted where it sits. Reordered before it runs out.
Each supply is counted where it sits: the main yard, a second lot, the shop shelf, each with its own low-stock flag. Transfer moves stock between them.
Turn on auto-reorder and each morning PortaPro drafts a purchase order per vendor for anything at or below its reorder point, sized from your reorder quantity or from real usage. Anything already on order is skipped. Nothing sends until someone clicks Send, and receiving the order puts the stock back on the shelf.
Customers ask from the portal.
Paper, sanitizer, anything you mark available in the portal. The request lands under Supplies in the Requests tab of your Inbox, with a bell, push, and email to the office, to approve and dispatch. The customer follows it in their portal until it's delivered, and fulfilling it takes the stock off the shelf it left from.
Each request has its own message thread, so a question about the order stays with the order. Portal supply requests come with the Growth plan.
Questions operators ask
Which plan is it in?
Consumables come with Core and every plan above it, along with purchase orders. Supply requests from the customer portal come with Growth.
How do I set up the load-out?
Give each job type a recipe in Settings: which supplies a service, a delivery, or an event clean uses, and how many per job. The driver's load-out and the office's route check both add those up across the day's jobs.
Do consumables bill the customer?
No. Consumables track stock and what it costs you. A supply item doesn't put a charge on an invoice by itself.
Can I bring in the supply list I already have?
Yes. Import consumables from a CSV, then set how much sits at each storage location. The item's total is always the sum of those locations, so there's no second number to keep in step.
See a load-out built from the day's jobs.
Bring one job type and what it uses. We'll build its recipe on the call.
