Fourteen things operators couldn't get anywhere else.

Smart routing

Your driver's GPS doesn't know your business.

PortaPro builds optimal routes around real constraints: customer service windows, truck capacity, priority stops, and dump site refills. Pick a date on the Route Plan page and let Plan day auto-optimize the whole team's stops, or build the day manually and refine it yourself. Publish the plan and push it to drivers, with the reasoning right there in plain English. If a stop runs long, the dispatcher edits the plan and pushes the update to drivers; there's no self-service re-optimize from the field.

Stop arguing with drivers about route order. The math is on the screen.

Site plans

Show the customer where every unit goes before the truck is loaded.

Place each unit as a numbered pin on a satellite view of the site, right inside the quote: the marina entrance, the volleyball courts, the VIP lawn. The customer sees the plan beside the price, drags a pin if they want a unit somewhere else, and accepts both together. The layout is settled before delivery day, not argued about at the gate.

Everyone works from the same map.

Team chat

Group texts aren't dispatch.

PortaPro Team Chat keeps your team talking in the same app they use for jobs. Start a huddle call with one tap. No dialing, no hold music. Message specific teams or individuals, mention someone when it's urgent, and see who's online. No switching apps, no lost updates, no phone tag.

Your team stays synced in seconds.

Rate card billing

One builder, forty lots, forty invoices that are each right.

Every site carries its own rate card: which units are there, how often they're serviced, and what each costs per cycle. Bill every 28 days or by calendar month, set a Bills From date and the first invoice prorates to the day, and send one invoice per site in a single email. The rate card audit lists every row for every cycle and whether it was billed.

No spreadsheet to check who got billed.

Roll-off and septic

Bill the tons on the ticket and the gallons in the tank.

The driver enters the weight ticket at the scale, even with no signal. Tonnage over what the rental includes bills at your per-ton rate, with the landfill's disposal fee on its own line. Septic pump-outs priced by the gallon bill the gallons the driver recorded, not a guess from the office.

The invoice matches the scale ticket, every time.

Surcharges and fees

Fuel went up. Your invoice should too.

Build a library of fuel, environmental, disposal, and after-hours fees once, as a flat amount or a percentage, and mark each one taxable or not. Add any of them to a quote, job, or invoice in one click and adjust before saving. Need a rate per gallon or per ton? Add it right on the quote with the quantity.

Stop eating costs. Pass them through cleanly.

Cash discount

Stop eating the card fee on every invoice.

Turn on PortaPro's Cash Discount Program with one switch. Every quote and invoice then shows customers two prices: the card price and the lower cash, check, or ACH price. When they pay without a card and you record it, the discount applies. No card-brand registration required. Legal in all 50 states.

Keep more of every dollar without an awkward conversation.

Each rental company enables the program on their own and can opt out individual customers, such as net-terms commercial accounts, with one toggle.

Billing Health

Your billing gets checked every night.

Overnight, PortaPro runs fourteen checks across your rate cards, cycle invoices, and credits: a 28-day route billed like a month, two invoices covering the same days, a total that doesn't match its lines. The short list is ready when you open the app, worst first, with what to do for each. Nothing is ever changed for you.

Catch it before the customer does.

Email

Invoices from your address, not a no-reply.

Connect Gmail, Outlook, Yahoo, or your own domain. Quotes, invoices, and receipts go out from your company address and sit in your Sent folder, and when a customer hits reply, it comes back to you.

Customers know exactly who they're dealing with.