Run event operations without the scramble.
Coordinate unit placements, crews, and service changes as conditions shift on-site. Every zone mapped, every crew updated, every change pushed instantly — before it becomes a problem your client notices.
Real-time crew updates · Zone mapping · Instant change control
THE FULL OPERATIONAL LIFECYCLE
How event operations actually run
PortaPro keeps your crew, your inventory, and your client on the same page — from load-in to final teardown.
Set up the event before anyone arrives
Map every unit to a zone, assign crews, and lock in service windows days in advance — not the morning of the event.
- Drag-and-drop zone assignments with unit counts per area
- Pre-schedule service frequency by zone type — VIP, general, backstage
- Share the full logistics plan with event coordinators instantly — no back-and-forth emails
Stay in control when everything is moving
Track service progress across every zone in real time. When something changes — and it always does — push updates to every crew member instantly without a phone chain.
- Live crew location and stop status across all zones simultaneously
- One-tap route adjustments without calling individual drivers
- Immediate alerts for units that need attention before a guest complains
Close out fast and get paid
Every completed service is timestamped and photo-verified. Teardown is logged. Invoices go out the same day — not after a week of chasing records.
- Photo proof attached to every service record — dispute-proof documentation
- Invoices generated automatically from completed jobs — no manual tallying
- Clean post-event summary ready for client review before you leave the site
How event operations flow
Load in
Place units, map zones, and verify delivery against the placement plan — all confirmed in the app before the first guest arrives.
Service live
Track crews and completed service stops in real time from the dispatch view — no check-in calls needed.
Handle changes
Coordinator requests a unit move or adds a zone. Push the update directly to the driver without a phone chain.
Close out
Document teardown, attach final service photos, and send the invoice — all from one screen before the crew leaves the site.
What event operators get
High-volume deployments don't wait. Neither does PortaPro — from deposit to teardown, every move is tracked.
Stop running events on radios and group texts.
Every zone mapped. Every crew updated in real time. Every service documented before you leave the site.
Most operators are up and running the same day.
No contracts · 7-day free trial