ROI Calculator · Updated for 2026
See exactly how much PortaPro pays for itself.
Replace 18 separate tools, recover a 13th billing cycle, and stop paying a platform fee on every customer payment.
Built for portable sanitation operators. Real 2026 vendor prices. Every number sourced.
Operators like you save $0/yr
Three ways PortaPro pays for itself
Operators see $48,427/yr across these three levers alone.
Each is independent — ignore the ones that don't fit and the math still holds.
Software consolidation
$12,577/yr
Replace up to 18 disconnected tools with one platform.
How: Your current SaaS stack minus your selected PortaPro tier, annualized.
13th billing cycle
$30,000/yr
28-day cycles give you one extra invoice per unit per year.
How: Units × per-cycle rate × 1 extra cycle. Only counts if you bill monthly today.
Zero platform fee on payments
$5,850/yr
PortaPro charges 0%. Pay only Stripe's 2.9% + $0.30. Most competitors stack 1–2% on top.
How: Annual GMV × the platform fee your current vendor charges.
Start with your operator profile
One click prefills realistic numbers — tweak anything below.
Which PortaPro plan?
Pricing pulled live from the pricing page — Starter, Core, Growth.
Need multi-location, advanced permissions, or priority support? Talk to sales about Enterprise →
Tools you currently pay for
Prices are 2026 vendor list prices. Tap a vendor name for the source.
Operations
Office
Marketing
Equipment
Your operation
Drag the slider for quick changes, or tap the number to type.
Your payments today
Your typical software stack
$1,277/mo
Sum of every checked tool, priced for 8 users / 6 vehicles / 2 office seats.
With PortaPro Core
$229/mo
All tools consolidated into one platform, with 0% platform fee on payments.
Estimated annual profit opportunity
$67,357
Sum of every line below. Updates live as you change inputs. Saved into the URL so you can share it.
Software consolidation
How we calculate this
(your stack $1277/mo − PortaPro $229/mo) × 12
$12,577
Extra 13th cycle
How we calculate this
200 units × $150/cycle × 1 extra cycle/yr
$30,000
Zero platform fee
How we calculate this
$390,000/yr GMV × 1.50% saved (PortaPro takes 0% — you only pay Stripe's 2.9% + $0.30)
$5,850
Admin hours reclaimed
How we calculate this
20 hrs/wk × 28% reclaimed × $24.5/hr × 52 wks
$7,134
Missed-stop recovery
How we calculate this
6 drivers × 5,500 stops/yr × 1.5% leakage × $28/stop
$13,860
Faster collections
How we calculate this
Annual AR $390,000 × (8 days ÷ 365) × 8% cost of capital
$684
The 13th cycle
You're billing 12 months a year.
Smart operators bill 13.
A real 28-day cycle gives you 13.04 billing cycles per year — not 12. PortaPro is built on 28-day cycles from day one, so every unit you have deployed earns one extra full cycle of revenue per year. No new contracts. No renegotiation. Just one more invoice.
ServiceCore — 28-day vs monthly billing best practices
Extra revenue per year
$30,000
200 units × $150/cycle = one extra full billing cycle per unit, per year. Same routes. Same trucks. Same customers. Just more revenue.
Your 13 cycles · 2026
The 13th cycle (Dec 3) is the one you're leaving on the table today.
Methodology
Every number on this page is sourced.
We'd rather be conservative and right than aggressive and unbelievable. Pricing below is the published list price from each vendor, last verified in 2026. The calculator math uses industry-standard benchmarks cited next to each constant.
The 18-tool SaaS stack PortaPro replaces
| Category | Vendor referenced | Benchmark | Source |
|---|---|---|---|
| Walkie-talkie / push-to-talk | Zello Work | $6.8/user | Zello Work |
| Bookkeeping | QuickBooks Online Plus | $115/mo flat | QuickBooks Online |
| Route optimization | OptimoRoute Lite | $35/driver | OptimoRoute |
| Team chat / internal messaging | Slack Pro | $7.25/user | Slack |
| E-signatures | DocuSign Standard | $25/office seat | DocuSign eSignature plans |
| CRM | HubSpot Sales Starter | $15/user | HubSpot Sales Hub |
| Email + SMS marketing | Mailchimp Standard (~5K contacts) | $100/mo flat | Mailchimp Standard |
| Reviews / reputation | NiceJob (Podium for upmarket)— Podium tier starts at $399/mo on annual contract — varies by quote | $99/mo flat | NiceJob |
| Fleet management / GPS | Samsara— Quote-only vendor — estimated from third-party reporting; varies $25–$60/vehicle | $30/vehicle | Samsara fleet |
| Team scheduling (not payroll) | Connecteam Advanced | $49/mo flat | Connecteam |
| Customer portal + unified Inbox (portal/text/email) | Zendesk Suite Team | $55/office seat | Zendesk Suite |
| Digital forms / paperwork | JotForm Silver | $39/mo flat | JotForm |
| Quoting / proposals | PandaDoc Essentials | $19/office seat | PandaDoc |
| Equipment / asset tracking | EZOfficeInventory Advanced | $58/mo flat | EZOfficeInventory |
| AP / bill pay | Bill.com Team | $55/office seat | Bill.com |
| Video meetings & screen sharing | Zoom Workplace Pro | $13.33/office seat | Zoom Workplace |
| Business phone / dialer | RingCentral Core | $25/office seat | RingCentral |
| Sales tax automation | TaxJar Starter— PortaPro's built-in ZipTax integration removes this line item | $19/mo flat | TaxJar |
The benchmarks behind the math
Mean hourly wage, office & admin support
OFFICE_HOURLY_RATE
Share of admin time reclaimed by FSM software
ADMIN_HOURS_RECOVERY_PCT
Typical service stops per driver per year (250 days × 22)
STOPS_PER_DRIVER_YEAR
Missed/unbilled stop leakage rate
MISSED_STOP_RATE
Typical service-call revenue per stop
REVENUE_PER_STOP
DSO reduction from automated AR/portals
DSO_REDUCTION_DAYS
Opportunity cost of capital
COST_OF_CAPITAL
Industry-typical charge per 28-day cycle
DEFAULT_PER_CYCLE_RATE
Industry-typical platform fee competitors stack on top of card processing
DEFAULT_PLATFORM_FEE_PCT
Your data is yours.
Full CSV and PDF exports on every report, no migration fee to switch in, and a 30-day data-return window if you ever switch out. We're not betting on lock-in to retain you.
Get Started
Ready to see your numbers?
Start your free trial and see exactly how much PortaPro can save your operation every year.
7-day free trial · Cancel anytime