Shared truck tablets with a PIN for each driver
The truck is the account. The PIN is the person.
Sign the truck's iPad in once and leave it. Drivers tap their name and enter a PIN, the way a server rings in at a restaurant terminal, and the same tap clocks them in.
Truck 32, one Tuesday.
An example day. Two drivers share one iPad, and every stop lands under the person who did it.
Ricky Johnson
6:42 AM to 11:30 AM, 6 stops
Luis Ortega
11:45 AM to 4:10 PM, 5 stops
One iPad, passed down the roster.
The header says who's driving
Ricky Johnson, Truck 32, on shift since 6:42. His stops, photos, inspections, unit pin moves, and time punches are recorded under his name, not the name of whoever set up the iPad.Hand it over at lunch
Switch driver passes the iPad to the next person without clocking anyone out. Clock out, and it goes back to Who's driving today? for whoever is next.Dispatch sees the truck under the name
The driver's card in the dispatch cockpit reads on Truck 32 since 6:42 AM. Nobody radios to ask who took which truck. Settings lists every truck device with who's signed on, and the office can send any iPad back to its roster or retire it without losing a punch.
Questions operators ask
Does a truck account cost a seat, and can drivers still use their own phones?
No seat. Every PortaPro plan includes unlimited users, and a truck account is left out of every people list, so it never shows up as a driver you can assign. Any tablet or phone that runs PortaPro can be the truck's device. Drivers' own phones work unchanged: a driver can be on their phone and the truck iPad at once, both write the same records, and someone already clocked in on their phone sees that on the iPad instead of punching twice.
What if a driver walks away without clocking out?
The shift closes at your maximum shift length and the iPad goes back to the roster. The office can also send any device back to its roster from Settings, and an optional idle lock asks the same driver for their PIN after a quiet spell.
Is a PIN secure enough?
The truck's own login secures the iPad; the PIN only picks who is holding it, and it doesn't work on a personal phone or in the office app. Five wrong tries in fifteen minutes lock that driver's tile. Face ID is off on shared devices, because it would unlock for whoever set the iPad up.
How do I set it up?
Switch on shared devices in Settings. Invite the truck from Team Management like any user, with the role Shared truck device, a name like Truck 32, a login email you control, and the truck it rides in. Open the invite on the iPad once, choose the password, and leave it signed in. Then give each driver and mechanic a PIN of 4 to 6 digits; they can change their own from the app. While a driver is signed on, alerts for their jobs reach their own phone and the iPad they're on.
Watch two drivers share one iPad on the demo.
14-day free trial (card required, no charge today). Or a guided 30 to 60 day trial with no card.
