Managing Your Team Chat Workspace

4 min read

Updated May 13, 2026

Team ChatAdminChannel ManagementArchiveDeleteNamingBest PracticesWorkflows

# Managing Your Team Chat Workspace

Channel Naming Conventions (Recommendations)

Good channel naming for a sanitation company:

#general company-wide announcements

#dispatch daily dispatch coordination

#drivers driver-specific updates

#maintenance fleet and equipment issues

#emergency urgent issues only

Avoid: Channels named after specific jobs or routes routes change, and permanent channels clutter the list.

Who Can Create Channels?

By default:

Admins and owners can create public and private channels

Dispatchers can typically create channels (configuration-dependent)

Drivers see and use channels but may not have channel creation access (depends on your org settings)

Archiving vs. Deleting

Archive: Channel is preserved with full history; no one receives new notifications. Good for seasonal crews or completed projects.

Delete: Permanently removed (admin only). Cannot be recovered. Use sparingly.

Keeping Team Chat Professional

Team Chat is for operational communication. Best practices:

Keep messages brief and action-oriented

Use channels for team updates, DMs for individual conversations

@mention when something is time-sensitive

Use Huddles when you're going back and forth more than 3 times on the same topic it's faster to just talk

Common Operator Workflows

Morning dispatch briefing:

Dispatcher sends route updates in #dispatch

Starts a Huddle all drivers join from their phones

2-minute brief, everyone clear, everyone on their routes

Driver reports a field problem:

Driver messages #dispatch: "Unit overflowing at Harbor site"

Dispatcher starts a Huddle with that driver

Issue resolved in 60 seconds

Weather delay alert:

Type in #general or #drivers

Use @channel to push-notify everyone

Drivers react with 👍 to confirm

No need to call 8 drivers individually

Customer Experience

Field Operations

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Managing Your Team Chat Workspace

Customer Experience

Field Operations

Business Management

By Business Type

By Role

Learn & Discover

Support & Training

Managing Your Team Chat Workspace

Channel Naming Conventions (Recommendations)

Who Can Create Channels?

Archiving vs. Deleting

Keeping Team Chat Professional

Common Operator Workflows

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Related Articles

Channel Naming Conventions (Recommendations)

Who Can Create Channels?

Archiving vs. Deleting

Keeping Team Chat Professional

Common Operator Workflows

Was this article helpful?

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