PortaPro

Septic pumping service report template

A septic pumping report your technicians can fill on site.

What the homeowner, the next technician and the county want to know after a pump-out: the tank, what was in it, how many gallons came out, what condition it's in, and where the waste went. Print a stack for the truck, or copy it into your own form.

Go to the template

Free template

Septic Tank Pumping Service Report

Many counties require their own pumping or hauling form. Use this report alongside that form, not instead of it, and check your local requirements.

Septic Tank Pumping Service Report

Customer and site

Customer name:
Phone:
Site address:
Service date:
Technician:
Truck / unit:

Tank and access

Tank size (gallons):
Tank material:
Number of compartments:
Lid / riser type:
  • Lids at grade
  • Lids dug up
  • Risers installed
  • Riser recommended
Depth to lid (inches):
Location notes:

Before pumping

Liquid level:
Scum layer (inches):
Sludge layer (inches):
  • Liquid at normal level
  • Liquid above outlet (possible backup)
  • Liquid below outlet (possible leak)

Service performed

Gallons pumped:
Time on site:
  • Tank fully pumped
  • Back-flushed
  • Compacted solids broken up
  • Effluent filter cleaned
  • Effluent filter replaced
  • Before and after photos taken

Condition and findings

  • Inlet baffle in good condition
  • Outlet baffle in good condition
  • Baffle missing or damaged
  • Cracks or structural damage seen
  • Roots seen in tank
  • Signs of drain field trouble
Notes:

Waste manifest and disposal

Hauler:
Hauler permit number:
Manifest or ticket number:
Receiving facility:
Delivered on (date):
Gallons delivered:

Recommendations

Repairs recommended:
Next pump-out recommended (date or months):

Signatures

Technician signature:
Printed name:
Date:
Customer signature:
Printed name:
Date:

How to use it

Three things that make it hold up.

  1. Measure the scum and sludge layers before you pump. They're what tells the homeowner whether the next pump-out should come sooner.
  2. Fill the manifest section at the receiving facility, not later from memory. It's the record that shows where the waste went.
  3. Give the customer a copy and keep one with the job. The next technician at that address starts from it.

In PortaPro

The same paperwork, without the paper.

The same report, on the technician's phone

PortaPro comes with a septic pumping report covering tank and access, pre-pump assessment, pumping service, condition and findings, waste manifest and disposal, recommendations and signatures. Answers, photos and signatures save on the phone and sync when the truck is back in range.

Septic pumping software
Gallons on the job, billed the way you price

A service priced per gallon invoices from the measured number. The job stamps the tank's last-serviced date, and recorded gallons tighten its next pump-out.

Gallons and due dates
Your county's own form, filled from the job

Upload the county's PDF once and place its fields. PortaPro fills the gallons line and the rest from the job, and the finished PDF looks exactly like the original.

Septic company software

Questions

What goes on a septic pumping report?

The customer and site, the tank's size and access, the scum and sludge levels before pumping, gallons pumped, what was cleaned or replaced, the tank's condition, the waste manifest and receiving facility, recommendations, and signatures.

Does this replace my county's septic form?

No. Many counties require their own pumping or hauling form. Use this report for the customer and your records, and file the county's form as required.

Can technicians fill this out on a phone?

In PortaPro, yes. The pumping report is one of the forms every account starts with, it works without signal, and the homeowner signs on the phone beside the technician.

More free templates

Send it, sign it, and file it in one place.

Try PortaPro free on your own customers, or book a walkthrough with your own paperwork.

Start free trial

7-day free trial · Cancel anytime