The PortaPro blog
Event and tent rentals
Kits, pull sheets, counted items, site plans and layouts before the truck rolls.
3 posts
- Running an event rental warehouse: kits, pull sheets and counting the napkins
November 4, 2026 · 3 min read
A tent package is forty parts. A wedding is 200 napkins, 20 tables and 160 chairs. How to book the package as one line, pull it as a list, and count the small pieces back in without serializing every fork.
Read the post- Site plans and tent layouts: drawing the event before the truck rolls
November 4, 2026 · 3 min read
A 40x60 tent with round tables and a dance floor, drawn in feet on the venue's satellite photo, approved by the customer, and handed to the crew with every corner measured. Why the drawing never changes the booking.
Read the post- Truck load planning for event deliveries: weight, volume and what comes off first
November 4, 2026 · 3 min read
Three deliveries, one box truck and a tent that has to come off last because it goes up first. How to know the truck is full before it is loaded, and how to load so the crew is not digging.
Read the post
Other topics
- Routing and dispatch · Planning the day, running it, and finding out what did not get done.
- Billing and pricing · Rental cycles, proration, card fees, purchase orders and the invoices that never went out.
- Running the business · Pricing, margins, growth, customers and the systems that hold it together.
- Drivers and the field · Hiring, shared truck iPads, pre-trip inspections and proof that the stop was done.
- Septic and grease · Pump-out intervals, reminder programs, licensing by state and grease trap schedules.
- Roll-off dumpsters · Tonnage, scale tickets, disposal pricing, swaps and overage days.
- Choosing software · How to compare the tools built for this industry, and what to ask on a demo.
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